Preparing for an appointment

In this section:

If you have been referred to our hospital, we will contact you with an appointment date and time

  • If we have your mobile phone number, you will receive a text message with a link to view your appointment letter.
  • If you prefer to have your appointment letters posted, you can reply to the text message with the word PRINT, or you can call the number on your appointment letter to let us know.
  • If we have your mobile number, you can sign into the website http://my.drdoctor.co.uk/login/ich to view all your appointment letters. You will need to enter your name, date of birth, and postcode. We will send a one-time code to your mobile phone for security reasons.
  • If we have your email address, but not your mobile phone number, we will send you an email with a link to your appointment letter.
  • If we do not have your mobile phone number or email address, you will receive an appointment letter in the post.

Communication preferences

Call the number on your appointment letter:

  • if you would like appointment letters in large text.
  • if you would like appointment letters sent by postal letter

Changing or cancelling your appointment 

For some appointments we will send a text message where you can reply with the word ‘CHANGE’ or ‘CANCEL’. Please then follow instructions.

You can also call the number or use the email address on your appointment letter.

Alternatively contact our booking team between 8am and 5pm, Monday to Friday by calling 020 3313 5000. Or email: i.outpatientappointments@nhs.net.  

If you don't contact us and you do not come, you may not be sent another appointment date.

Check which appointment type you have

Your appointment letter or text message will tell you which type of appointment you have. You will be asked to either: come to one of our hospitals for an appointment in a clinic, have your appointment by telephone or have your appointment by video.  Do not come to hospital if you have a video or telephone appointment.

  • If you have a telephone appointment, wait for us to call you. The number may appear as ‘unknown’. Be ready to take your call from 1 hour before the appointment time until 2 hours after the appointment time.
  • If you have a video appointment, use the link in the letter to join 5 to 10 minutes before the appointment time. View our video consultation how to guide.
  • If you have a face-to-face clinic appointment
    - use the hand gel provided on arrival or wash your hands
    - follow any signs to direct you to your clinic room
    - check-in with the receptionist when you arrive. Digital self-check-in is available in some locations if you wish to use it. Check signage in the clinic area for more information.
    - If you have a clinic appointment and have coronavirus symptoms or vomiting or diarrhoea in the last three days, please reschedule your appointment. This is to make sure you are not infectious to other patients.

Accessibility support

Read more on accessibility support here.

Bringing someone with you

You are welcome to bring a family member, friend or carer to your appointment. However, please view our visiting guidelines.

What to bring to your appointment

Check your appointment letter for anything specific you need to bring with you or prepare for. It would also be helpful if you could bring the following:

  • your full address and telephone number(s)
  • your appointment letter
  • your GP’s name and address
  • money to pay for any prescriptions, or an exemption card
  • a list of questions you may want to ask your consultant

How to get to hospital for a clinic appointment

If possible, take public transport. Parking is limited.

Visit our getting to hospital webpage for information on:

  • how to get to our hospitals
  • parking
  • support to travel because of a condition or mobility issues
  • support with the cost of travelling to hospital

If you are running late for your appointment

If you arrive more than 10 minutes late for your appointment, we may not be able to see you. If you are running late, call us on the number on your appointment letter.

Accessing health records

Access your personal health record and view appointment information, through:

Advice and support

Advice and support You can find further information in your appointment letter, and staff can answer most questions and concerns. Alternatively, please contact the patient advice and liaison service (PALS).

Further quick links

About this page

  • Last updated
  • Author Nadine Silverside